Boards provide users with different access levels. Read the article to learn more about each type of permission and the way you can manage user access.
Setting Up Access Rights
Whenever you share a board as a Board owner via the share option, you can specify access rights by choosing Can View & Share, or Can View Only.
To add a member as a co-editor, please, visit this article: Co-editing (iOS)
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Board Owner Permissions
- Edit and create content
- Move, delete, and reorder existing content
- Delete the entire board (irreversible)
- Change user permissions
- Remove members from the board
- See all member list
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How to Change Member's Permissions / Remove Members
- Open the Boards app, enter your board and tap the Add members icon +
- Tap the 3 dots
- Tap View Members
Tap the 3 dots close to the email you want to check or change permissions.
Can View Only: Members with this permission can access all the content on your Board and its future updates, but they cannot modify the content. They can also send content using the keyboard or Chrome Extension.
Can View and Share: Members with this permission can access all the content on your Board and its future updates, but they cannot modify the content. Additionally, they can add other members to the Board via email. They can also send content using the keyboard or Chrome Extension.
Also, board owners have the following controls over their boards - (1) Restrict boards members from copying content to other boards, (2) Restrict board members from sharing folders as links.
How to restrict content copying and folder sharing by Board members? (inside the app).
- Open the Boards app, enter your board and tap on the share icon +👤
- Toggle the member restrictions you want to enable. You can choose to restrict copying content to other boards, sharing folders as links, or both.
FAQ
1. Can I create a board together with other teammates?
Yes, you'll be able to collaborate and create boards with others. The board owner has to allow the board's members to co-edit the board. Check out this article (iOS / Android) to learn how to do it.
2. Can I remove a member from my list?
Yes, the owner can remove members at any point. Check out this article (iOS / Android) to learn how to do it.
3. Can I prevent team members from sharing my board?
Yes. You can change members' permissions at any point. Check out this article (iOS / Android) to learn how to do it.
4. Will my team members be able to edit a shared board's content?
Yes, they'll be able to make changes to the board as long as the board owner has given the specific members permissions to co-edit the board. Check out this article (iOS / Android) to learn how to do it.
