Boards provides different levels of access to users: viewing, sharing, and editing. Read the article to learn more about each type of permission and the way you can manage user access.
Setting Up Access Rights
Whenever you share a board as a board owner via the share option, you can specify access rights by choosing Can Edit, Can View & Share, or Can View Only.
How to Change Member's Permissions / Remove Members
- Open the Boards app, enter your board and tap on the share icon +👤
- Tap the 3 dots
- Tap View Members
- Tap on the email you want to change permissions
- Change permission or remove from the board
- Get a confirmation message 👌🏼
Also, board owners have the following controls over their boards - (1) Restrict boards members from copying content to other boards, (2) Restrict board members from sharing folders as links.
How to restrict content copying and folder sharing by board members
- Open the Boards app, enter your board and tap on the share icon +👤
- Toggle the member restrictions you want to enable. You can choose to restrict copying content to other boards, sharing folders as links, or both.
Board Owner Permissions
- Edit and create content
- Move, delete and reorder existing content
- Remove the entire board
- Change user permissions
- Remove members from the board
- See all member list
- Send boards Announcements
- Enable member restrictions
Board Editor Permissions
- Edit and create content
- Move, delete and reorder existing content
- Add members with View and View and Share permissions(can't add someone as editor)
- See only their own invited members
- Send boards Announcements
- Can´t enable member restrictions
Board Viewer and Share Permissions
- Can access the board, share the content and add members, but can't edit the content in the board.
- Add members with view and view and share permissions (can't add someone as an editor)
- Can only see the members they invited.
- Can´t send boards Announcements
- Can´t enable member restrictions
Board Viewer Permissions
- Can access the board and share the content, but can't edit or add members.
- Can´t send boards Announcements
- Can´t enable member restrictions
-See how to permit co-editing in a board
FAQ
1. Can I create a board together with other teammates?
Yes, you'll be able to collaborate and create boards with others. The board owner has to allow the board's members to co-edit the board. Check out this article (iOS / Android) to learn how to do it.
2. Can I remove a member from my list?
Yes, the owner can remove members at any point. Check out this article (iOS / Android) to learn how to do it.
3. Can I prevent team members from sharing my board?
Yes. You can change members' permissions at any point. Check out this article (iOS / Android) to learn how to do it.
4. Will my team members be able to edit a shared board's content?
Yes, they'll be able to make changes to the board as long as the board owner has given the specific members permissions to co-edit the board. Check out this article (iOS / Android) to learn how to do it.
